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Procedures for FET Learning Programme Evaluations

STEP 1

College identifies programmes through strategic planning and needs analysis Academic Board analyses, approves and recommends programme to College Council College Council approves programme



STEP 2

College forwards letter of application to provincial DoE
Contents of letter to include:
1. Proof of needs analysis
2. Benefit of programme to learners and college
3. Level and credit value
4. Resource requirements – staffing, facilities, curriculum resources
5. Proposed funding model – identify sources



STEP 3

Provincial DoE approval/non-approval based on:
1. Relevance of programme to needs of industry and society
2. Niche area of college as identified strategic plan and Provincial DoE landscape plan
3. Level of qualification
4. Identified and available resources – includes educator capacity and learning material


Provincial DOE will respond in writing within 21 days after receiving application


STEP 4

Attach copy of approval letter from Provincial DOE

If the programme is approved, the college forwards a letter to request programme evaluation and quality assurance of the learning programme to the relevant SETA ETQA. Contents of the letter should include:
1. Name of Qualification (as registered with SAQA)
2. Learning field and sub-field
3. Level and credit value of qualification
4. Full contact details of college contact person



STEP 5

Relevant SETA ETQA to:
1. Establish contact with college and send documentation for evaluation of learning programme
2. Notify college of receipt of programme evaluation documentation
3. Follow their procedures with regard to programme evaluation and approval
4. Notify college and provincial DOE of results of programme evaluation and Quality Assurance results
5. Finalise arrangements for certification of learners between college and SETA ETQA and SAQA

NB:
• Step 4 and 5 are temporary arrangements according to the letter of clarification on Umalusi’s role written by Dr Lolwana on 30 June 2003
• Step 5 means direct contact between colleges and SETA ETQA’s to speed up the process of requesting programme approval

Process Responsible Parties

Identifies programme through strategic planning and needs analysis

College

Analyses, approves and recommended programmes to College Council

Academic Board

Approves programme

College Council

Forwards letter of application to Provincial DOE

Contents of the letter to include:

  • Proof of needs analysis
  • Benefit of programme to learners and college
  • Level and credit value
  • Resource requirements-staffing, facilities, curriculum resources
  • Proposed funding model-identify sources

College

Approval/non approval based on:

  • Relevance of programme to needs of industry and society
  • Niche area of college as identifies strategic plan and Provincial DOE landscape plan
  • Level of qualification
  • Identified and available resources-includes educator capacity and learning material

Provincial DOE

If the programme is approved, a letter to request programme approval and quality assurance of the learning programme to the relevant SETA ETQA is forwarded.

Contents of the letter should include:

  • Name of Qualification (as registered with SAQA)
  • Learning field and sub-field
  • Level and credit value of qualification
  • Full contact details of college contact person

College

  • Establish contact with college and send documentation for evaluation of learning programme
  • Notify college of receipt of programme evaluation documentation
  • Follow their procedures with regard to programme evaluation and Quality Assurance results
  • Finalise arrangements for certification of learners between college, SETA ETQA and SAQA

Relevant SETA ETQA